​Timeline for Junior and Adult Festival Participation

Read complete instructions for each form.

SUMMER
Area Chairs and Teachers

• Join a Senior Club in your area of the state and pay dues directly to that club, or pay for an Individual Membership ($50) and send the fee directly to the AFMC Treasurer.
• Order a Federation Festivals Bulletin from the National Federation of Music Clubs:
   nfmc-music.org
• Read the first sections of the Festivals Bulletin for instructions: “General Festival Rules” and “Official Federation Cup Award Plan,” as well as regulations listed within each category in which you might enter students.
• After July 1st, ARCHIVE in Vivace any former students of yours who participated in Festival. (If the student has a new teacher, that teacher will not be able to register him or her for Festival if they have not been archived by you.)

Area Chairs

• Secure Festival Site, date and time.
• After July 1st, ARCHIVE in Vivace any teachers who are no longer participating in your Area Festival.
• Obtain the Junior Festival Procedures Manual JR 3-18 from the NFMC website under Festivals: https://www.nfmc-music.org/festival/   Read carefully.

Additional helpful resources found under Festivals on the NFMC website:

• JR 3-1 Junior Festival Transfer Information
• JR 3-5 Information for Festival Judges
• JR 3-6 Rating Average Chart
• JR 3-9 Festival Rating Sheet (use only as example – print for Festival in Vivace)
• JR 3-9A Festival Rating Definitions
• JR 3-13 Specially Capable Junior Musicians

 
AUTUMN
Area Chairs

• In Vivace, set up the new Festival, with registration open date (Nov. 1 or later) and close date.
• Let teachers know the deadline date for items you need from them: certificate orders, forms, and fees.
• Due by September 24, 2025: send nfmc.afmc_25-26_festival_certificates-theory_test_order.pdf form to the AFMC Festival Chair.  *Email if possible! 
  • Theory Test order tip: just answer yes or no - specific number not needed.
• Due by November 1, 2025: send nfmc.afmc_25-26_jr_fest.liability_request.pdf form and nfmc.afmc_25-26_child_protection_policy.pdf form to the AFMC Festival Chair. *Email if possible!
• Due by November 1, 2025: Send nfmc.afmc_25-26_junior_club_dues.pdf form to the AFMC Festival Chair, and the form plus fees to the AFMC Treasurer.  Fees are as follows:
  • $22 for the first 16 members of a Junior club and $1.50 for each additional member.
  • $6 per teacher/counselor for the required subscription to Junior Keynotes Magazine.
  • Junior Dues form tip: You may list additional teachers' information on the back (second page), or in a separate document (word processing or spreadsheet) so you can save and update it year by year.

Teachers

• Send all information, orders, and fees to your Area Chairs by the established deadlines.
• Due by November 1, 2025: If you are retaining your own studio junior club, send in Junior Club Dues Form to the AFMC Festival Chair, and the Form plus fees to the AFMC Treasurer.  (See "Junior Club Dues" in Area Chair section above for form and details.)
• Purchase copies of music selections (Choice, and "Required" as listed in the Festival Bulletin) from music stores in your area and/or online.
• Register students in Vivace within the time frame set by your Area Chair.  You must pay Senior Club dues and students' Junior Club dues before registering for Festival.

 
WINTER
Area Chairs

• Procure judges to adjudicate at the Festival.
• Arrange for volunteers to help with Festival.

Teachers

• Offer to assist the Area Chair before the Festival and during the day of the Festival event.

 
SPRING
Area Chairs

• Send Vivace-generated reports within 2 weeks after your area Festival to AFMC Festival Chair and Federation Cup Chair, as well as Entry and Cup Program fees and reports to AFMC Treasurer:
  • JR 3-3: All, Junior and Adult (with fees)
  • JR 3-4: All, Junior and Adult
  • JR 4-2: Federation Cup Program Dues Junior, Adult
  • JR 4-10: Federation Cup Junior, Adult
  • JR 4-11 Federation Cup Opt-Out

Current Festival & Federation Cup Chair:
Jolene Williams
424 N. Ross Maddox Rd.
Pearcy, AR 71964
[email protected]
501-545-6374

Current AFMC Treasurer:
Jimmie Stephens
2287 Boston Ave.
New Boston, TX 75570
(903) 276-7139
[email protected]